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PumpkinFest Vendors

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October 14, 2023 in Historic Downtown Waterloo

Vendor Booths are SOLD OUT for 2023 PumpkinFest!

You may submit a registration form and payment to be placed on a waiting list. If a space becomes available, we will contact you immediately and cash check. If a space does not become available, the check will be shredded after the event.

General Information:

Date:           Saturday, October 14, 2023

Time:           9am–4pm (Last event starts at 3:30 pm)

Location:     Historic Monroe County Courthouse Courtyard (Outdoors)
100 South Main Street, Waterloo, IL

Costs:          Earlybird Registration: $35.00 per 10’ x 10’ space
After 9/29 Registration: $45.00 per 10’ x 10’ space
Electricity: $10.00 per 10’ x 10’ space

  • The event is free to the public and advertised in both local and regional newspapers
    & online
  • Food and drink will be available for purchase
  • No tables or chairs will be provided (bring your own)
  • No smoking will be allowed
  • No open flames will be allowed
  • Electricity is an additional $10 charge (limited outlets honored first come first serve)
  • Vendor has no right to sublet or sell booths
  • Teardown must not begin until 4pm
  • City is not responsible for loss, theft or damages
  • No refunds – No exceptions
  • This is a family friendly event – items of adult content are prohibited

Setup & Parking

  • Vendors must set-up the morning of the event
  • Vendors may not park on Main Street, Third Street or Mill Street surrounding the Courthouse Square
  • Vendors MUST check in at the intersection of Mill and Church St. before unloading. You should drive up to check in.
  • Please be considerate of your fellow vendors and try to unload in 15 minutes, move your vehicle to one of the designated parking areas and then set up. Other vendors will most likely need to set up where you park to unload.
  • Note: Illinois State Sales Tax Collection, reporting and payment of tax is solely the responsibility of the vendor (current rate is 7.5%)

Vendor FAQ