PumpkinFest Vendors

Date: Second Saturday in October

Time: 9 a.m. to 4 p.m.

Location: Courthouse Square in Downtown Waterloo
(100 South Main Street, Waterloo, IL 62298)

We are looking for vendors of all varieties. We do, however, have the right to deny any vendor participation if we feel the products being sold/promoted are inappropriate for our event.

We also allow only one vendor from private sales companies such as Tupperware, Thirty-One, Pampered Chef, Origami Owl, etc. This is honored on a first come first serve basis each year.

Early bird registration (which ends two weeks prior to the event date) is $35 per space. After early bird registration, the fee is $45 per space. If electric is needed, there is an additional $10 charge per space. Payment will be due via cash or check at the time your registration form is submitted.

Each space is 10 feet by 10 feet.

Yes. All vendors will be responsible for bringing their own tents, tables, chairs, shelves or anything else you need to set up your display within your allotted space.

Nope! Vendors are responsible for all of their transactions and keep 100% of their profits.

Vendors are responsible for charging and reporting sales tax for all items sold during the event. We will provide a Special Event Tax Collection Report and Payment Coupon from the State of Illinois Department of Revenue.

Int he event of rain (let's keep our fingers crossed for a beautiful sunny day!), as long as conditions are not serious or life-threatening, the show will go on! (Rain or shine, folks!)

We'll be advertising via press releases, social media posts, print materials and, of course, word of mouth. We'll have rack cards for vendors to distribute in their respective areas of town (the more you help promote = the more people come = the more you sell).  Just swing by City Hall and we will give you a supply.

If something comes up and you need to cancel, please let us know right away so we can find another vendor to take your place. If one is found, we will refund your booth fee once payment is received from the new vendor. Understand that fees are used for advertising, music, entertainment and other costs related to bringing the show together, so they are non-refundable otherwise.

Please call City Hall at 618-939-8600 ext. 211. or email sdeutch@waterloo.il.us .